MEET THE BOARD

Officer Duties

President

• Preside over all meetings of the KES PTO.

• Seek suggestions from Officers, the Principal, KES teachers/staff, and parents regarding KES PTO activities.

• Contact the Officers regarding any decisions that require immediate attention.

• Initiate a vote when needed.

• Consult with the Principal on all matters pertaining to the KES PTO.

• Be the liaison between the KES PTO, school administration, Board of Education, and any town officials.

• Be the signature authority on the KES PTO bank account.

• Be a member, ex officio, of committees.

• Appoint Special Committees as needed.

• Be the SHS Scholarship coordinator for the SHS Scholarship Committee.

• Be the Kelley Cares Program coordinator.

• Be the point of contact for the 5th-grade committee.

First Vice President (Events and Media Relations)

• Perform all duties of the President in their absence, resignation, or inability to serve.

• Act in an advisory and assistive capacity to the President.

• Be the point of contact for the Events-focused Committees.

• Maintain a leadership role in event planning, act as a resource, and oversee events.

• Monitor the progress of event committees and solicit reports from those Committee Chairs for KES PTO meetings.

• Deliver committee reports if the chairperson or another member is unable to attend a KES PTO meeting.

• Ensure the Google Drive folders are kept up to date and the committee forms are completed for assigned committees.

• Act as a liaison between all committee chairs and administration for flyer approval and distribution.

• Maintain the KES PTO Email Mailbox.

• Be the Room Parent Coordinator and point of contact for ongoing communication between Room Parents and the PTO Board.

Second Vice President (Fundraising and Clubs)

• Perform all duties of the Secretary in their absence, resignation, or inability to serve.

• Act in an advisory and assistive capacity to the President.

• Be the point of contact for the Fundraising-focused Committees and the Clubs.

• Maintain a leadership role in fundraising, act as a resource, and oversee fundraising programs.

• Monitor the progress of fundraising committees and clubs, and solicit reports from those Committee Chairs for KES PTO meetings.

• Deliver committee reports if the chairperson or another member is unable to attend a KES PTO meeting.

• Ensure the Google Drive folders are kept up to date and the committee forms are completed for assigned committees.

• In the absence of a chairperson for Staff Appreciation, organize and deliver the annual Welcome Back Staff Appreciation Lunch.

Secretary

• Maintain all records of the KES PTO, contracts, correspondence, and related documents.

• Record the minutes of the meetings of the Executive Board and KES PTO and forward copies to each Executive Board member within two weeks of the recorded meeting.

• Announce KES PTO meetings to the school population at least one week in advance of the meeting.

• Circulate the minutes from the preceding KES PTO meeting before each monthly meeting. Maintain all minutes for 5 years in the Google Drive folder.

• Maintain the accounts log.

• Be the Membership Coordinator to collect membership dues and maintain a record of paid members.

• Be the Kindergarten Orientation Registration Chairperson.

• Be the Bylaws Review Coordinator.

• Maintain/update the online calendar of events for the KES PTO.

• Maintain the KES PTO Webpage.

• Maintain the KES Facebook and Instagram pages.